Boldly Going Where No Etiquette Post Has Gone Before

It was five decades ago that a science fiction series with appallingly bad special effects (and, at times, equally bad acting) beamed its way into the hearts and minds of television audiences around the globe. Proof positive of its enduring appeal are the dozen-plus feature films in the franchise and more than 700 episodes across multiple TV iterations.  As the iconic television series Star Trek celebrates its golden anniversary this year, highlighted, among other ways, by last weekend's release of the thirteenth film in the franchise, I thought it apropos to mull five lessons we can learn from Captain Kirk and his Star Fleet successors in the realm of workplace etiquette.

1) Despite every crew member having primitive-looking "flip phones" (albeit with far better service and presumably cheaper rate plans), you would not catch the crew of the Starship Enterprise talking idly on their communicators to pass the time. (Especially during an important briefing.)
Workplace Lesson: Put your cell phone away when you're on the job. Save the Snapchatting for when you're off-duty. That goes double for playing Pokémon Go.

2) With a crew that represented a diverse mix of races as well as episodes that regularly featured women in leadership roles (successively more so as years went by), the franchise long-ago proved itself to be color-blind and refreshingly progressive. The show's lead characters didn't always agree with one another, but the differences they did have never stemmed from prejudice.
Workplace Lesson: Embrace diversity; your company and boardroom worldview will be richer for doing so.

3) The crews of the various TV series (from the original "Star Trek" to later incarnations "Star Trek: The Next Generation"; "Deep Space Nine"; "Voyager"; and "Enterprise") were unflinchingly loyal to their commanding officers. Captains reciprocated that dedication, going to the end of the universe (often literally) to save the life or reputation of an officer under his or her command.
Workplace Lesson: Respect goes both ways. If you want your team to follow you, demonstrate with your words and actions that you have their backs.

4) One of the guiding principles of the show, known as the Prime Directive, underscored the importance of not imposing a worldview on cultures that were different (or less developed) from their own. Although the rule wasn't not always followed to the letter, the concept was still a noble one.
Workplace Lesson: Encourage your fellow team members to learn new things, but don't act as though your way is the only way. Keep an open mind and you may be the one who gains the fresh insight rather than the other way around.

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5) Appreciating the importance of conversing with alien cultures in their own language, the show's canon included something known as the universal translator—a technology that enabled species to converse in real time (and in their own voices and language) and still be understood as though they were uttering the listeners' native tongue.
Workplace Lesson: Communicating with others in a language they understand (both literally and figuratively) is essential for reaching a consensus. Technology being pioneered by Google and Skype is bringing us closer to the universal translator than ever before. In the interim, if you are working with a non-English speaker, make it your business to learn some key phrases and hire the right translator. Even if the other individual is conversant in English, your gesture will go a long way and allow you to begin a negotiation on the right foot.

What other television programs offer lessons for the workplace? Send me your thoughts on Twitter and Facebook.
 

Farewell to Small Talk and a Smile?

bankteller

When was the last time you waited in line to see a bank teller? I'm happy to use an app or an ATM for most of my banking needs, but for occasions when my transaction is more complex than a basic withdrawal or deposit, I've never minded queuing. Perhaps it's owing to childhood memories of being in the car with my parents, idling at the local bank's drive-thru, where the smiling teller would ask: "Would he like an "L-O-L-L-I-P-O-P"? Even before I knew how to spell—let alone spell "lollipop," (two "l's" or three?)  it didn't take long for me to realize that this scarcely disguised messaging was code for candy. Yes, please!

With or without a lollipop, a teller transaction—even to this day—is most always a pleasant experience. A smile and some small talk. About the weather. About a long week coming to an end. About a good weekend had. About a new week commencing. Pleasant, courteous and enjoyable conversation that entails two people establishing a brief connection before the customer goes on his or her way.

And yet, I wonder for how much longer tellers will serve us at banks. At the local branch of my financial institution in New York, plunked ominously in front of the wall of mostly unattended teller windows now sit two machines. They are best-described as "super ATMs." The bank purports they do just about anything a teller can do, things ordinary ATMs can't. Always stationed nearby is an earnest employee whose primary responsibility, it seems, is to direct clients to one of these monstrosities rather than a person. If you demur, the greeter will provide a multitude of reasons for how an ATM on steroids can speed you along your way, sparing you the nuisance of having to wait for a teller.

I'm all for progress. I just wish it didn't come with the price tag of stripping away yet another opportunity for genuine human interaction. It depersonalizes the banking experience. Less and less is it a place to see friendly, smiling faces, employees who are genuinely vested (and invested) in our day-to-day fortunes.  It's becoming more so a place to spend time staring at a touch screen before grabbing a receipt and dashing out the revolving door.

Efficient? Yes. Accurate? So far so good. Small talk? Not unless you count beeps and chimes. Lollipops? Not a one. Then again, I think candy for kids went out of fashion years ago—along with the umbrellas and toasters you once got for opening up a passbook savings account.

"Farewell to Small Talk and a Smile?" is the first in a series of stories on this blog that will talk about self-service in 2016 and what it means for consumers and business etiquette in general.

Cancel on Me (Please!) But Not on Your Hairstylist

Keeping your appointments is about more than keeping up appearances.

Keeping your appointments is about more than keeping up appearances.

I've run six marathons and look forward to running many more. But even for those who've never crossed a 26.2-mile finish line, running around is a way of life. As we dash from meeting to meeting or drop the kids off at soccer games and ballet practices, most of us operate at high speed all day long, barely catching a breath until the day is finally through. And for that reason, when I suddenly find myself with spare time because someone has canceled business or social plans at the last-minute, my reaction is perhaps a surprising one. Typically, I'm thrilled. What may be a breach of business etiquette on the part of the cancelling party is cause for me to rejoice. It's an unexpected gift to have a spare hour or two in my schedule, one that operates at breakneck speed. Time to breathe. Time for me. Time to relax. Time to ponder.

And yet, for others, a last-minute cancellation is something to dread.

I have many friends in the service industries—from massage therapists to hair stylists, math tutors to personal trainers. For these individuals, each of whom hustles for every bit of business earned, time is money. A canceled appointment—particularly when the notice is short—has financial repercussions. They have set aside a block of time to work with a client, turning away others who might later request that same slot. In the same way a party host prepares her home for guests, service providers have prepared, too—whether putting together a fun lesson plan or gathering the essential oils their customer favors during a massage. And then, like a slap in the face, a cancellation. Or worse still, a no-show.

Even if the provider's place of work has a cancellation policy, no one wins when it's exercised. The client will typically resent paying for a service not received; the provider worries about the risk of losing the client as a result of that resentment. And of course, the tips that are the lifeblood of a provider's paycheck are notably absent from any cancellation fee.

Life happens. From horrendous traffic jams to sick kids, work obligations to unexpected free theater tickets, there are many reasons—valid and otherwise—why we might not be able to keep our appointments with a service provider. And yet, we owe it to the individuals who have dedicated their careers to improving the lives of others to afford them common courtesy when we need to cancel.

With that in mind, the following are some guidelines for canceling:

•Avoid the temptation to bail if your reason is discretionary (e.g., you're tired and don't feel like it). Remember no one likes a flake—even one who doesn't mind paying a cancellation charge. Honor your commitment to being where you're supposed to be, when you're supposed to be there.

•Cancel (when you must) as soon as you possibly can. Waiting to do so because you're dreading making the call wastes valuable time the practitioner could be using to line up another client to take your place.

•Ensure your notification gets through. Leaving a message on a machine after-hours is fine if that's the first opportunity you have, but follow-up your message with a call to a live receptionist once the business opens the next day.

•If the cancellation is last-minute, offer to pay for the cost of the service. Even if the establishment does not charge for skipped appointments, you'll be demonstrating your respect for the professional's time. Most likely, they will decline. Nonetheless, you'll have proven yourself the bigger person for making the offer.

•Apologize to your service provider the next time you go for an appointment. A brief apology and a bit of extra tip to acknowledge their hardship will go a long way.

Emoji Etiquette

The world's love affair with emojis is undeniable. From their humble beginnings among Japanese anime fans in the late 1990s up to the present, they have become a ubiquitous part of our communications. In Tweets and text messages, Facebook posts and Snapchat exchanges, advertising campaigns and apparel, blink and you'll miss an emoji (or four).

What is so appealing about these simple-faced icons and their pictographic kin such as pizza slices and flamenco dancers? For starters, they provide an emotional context to text-based messages. In an age where a thoughtlessly deployed punctuation mark can imply sarcasm, gratitude or confusion (witness: "Thanks a lot."/"Thanks a lot!/Thanks a lot?"), emojis provide a more precise shorthand to grasping our state of mind. They are an easy way to convey frustration, affection, exhaustion and more. Which means fewer misunderstood messages—with just a tap of a button. Who wouldn't be a fan of that?

With the impending arrival of 72 new emojis later this month, including ones for "Rolling on the Floor Laughing" and "Shrugging," these adorable creature characters are clearly here to stay. So what are some best practices for emoji use? I spoke on that topic this morning on the Today show. Here are some of my tips for employing emojis considerately:

1. Make sure you've selected the right one for the job
Since they are tiny, it's easy to mistake a crying emoji for a tears of joy emoji, a relieved emoji for a sleepy emoji. The face you use should reinforce your message...not muddy it.

2. Remember that emojis appear different on different platforms
Apple emojis look like distant cousins of Android emojis; Facebook emojis are radically distinct from LG's; Twitter's are not the same as HTC's. When in doubt, stick to the simpler emojis to ensure there will be no confusion of meaning. Case in point is the "Grinning Face, Smiling Eyes" emoji as seen below in various interpretations on multiple platforms.

IMAGE: COURTESY, GroupLens Research at the University of Minnesota

IMAGE: COURTESY, GroupLens Research at the University of Minnesota

3. Avoid emoji overuse...a little goes a long way
Endless strings of emojis with seemingly no meaning but nonsense, or emojis posing as rebus puzzles are best left to children's workbooks. In short, if it doesn't strengthen your meaning, take it out.

4. Use caution with emojis in business
Practicing good business etiquette means keeping an appropriate level of formality—particularly when dealing with a client or the boss. Even with colleagues, exercise emoji restraint, using an emoji only with work associates you know will appreciate the time-savings. If a picture paints a thousand words, go for it.

5. Continue using words
Language exists to be harnessed and let loose, driven and explored. The Oxford Dictionary may have admitted the emoji at the top of this post ("Tears of Joy") as 2015's "word of the year," but civilization moved past hieroglyphics for a reason. Emojis provide us with a marvelous tool for quick chats, but they are no substitute for smart conversation, whether written or face-to-face. :)


 


 

 

Super Bowl Etiquette

Photo by nathan shively via unsplash

Photo by nathan shively via unsplash

As the Carolina Panthers and Denver Broncos gear up for today's Super Bowl match-up, a series of smaller battles will be unfolding in living rooms across America. Just what will be getting some fans in an uproar? After seventeen weeks of tuning in to watch their favorite teams on the big screen, football lovers suddenly find themselves in the presence of mixed company....house guests who have come for the food, others who are mostly interested in socializing, a cluster who will savor the commercials and still others who care mostly about the halftime show. With so many competing rationales for attending a Super Bowl party, an occasional (if mostly harmless) clash is inevitable. Here to ensure your friends don't throw a penalty flag on your behavior are some goal posts for proper game-watching etiquette:

Dress Down
This is one of the few parties where dressing your best is discouraged. Pull on a football jersey, a pair of jeans and some sneakers, and you'll be good to go. Neckties not welcome.

Holding
You'll be doing a lot of eating at a Super Bowl party, and certainly some drinking, too. Pull your weight and ask the host what you can bring. Don't show up expecting to be fed without bringing something for everyone else to share.

Delay of Game
Apart from an Oscar party, a Super Bowl soirée is the only social gathering where a television set should be front and center. As a result, arriving after kickoff is akin to walking in late to a movie...it's disruptive to the other guests who are already glued to the game. Get to the party on-time, say your hellos and take your seat. Which leads us to:

No Seat Interceptions
The chair you chose when you arrive is yours for the duration. Your popping up for food during a commercial break is not license for another guest to steal your seat.

Instant Replay
Unlike key plays on the field, the commercials don't get an instant reply. Since for many of us, watching the ads is just as much sport as watching the game, guests should keep quiet during the commercials. And have the tissues handy, as some of the ads can be downright weepy.

Offside
Lurking by the food table, preventing others from easy access to the chips, dip and submarine sandwiches is just as likely as any of the behavior on this list to get you tackled. Take what you want (leaving plenty for others, of course) and move along.

Interference
The rule during halftime is the same as during game time: down in front. If you're not interested in the halftime show, don't ruin it for others by talking during the performances or standing in front of the screen.

Unsportsmanlike Conduct
With all ages likely in attendance at a Super Bowl party, adults should mind their language--no matter how frustrating a referee's call might be. Keep your comments clean, and remember: at the end of the day, it's just a game.

Encroachment
Don't crowd the scorekeeper who's minding the boxes in the betting pool. Let him or her do his job, announcing the winners at the end of each quarter. And if luck is not with you, accept your gambling defeat graciously.

Out of Bounds
It's a Sunday night and most of us will have jobs (or school) to get to in the morning. So once the game is done, make sure to help clear up and then be prepared to clear out. Don't overstay your welcome.

Follow these guidelines and you'll score an etiquette touchdown. Enjoy the game everyone, and may the best team win!